Right-click the command you want to remove from the Quick Access Toolbar, and then click Remove from Quick Access Toolbar on the shortcut menu. Change the order of the commands on the Quick Access Toolbar. Right-click the Quick Access Toolbar, and then click Customize the Quick Access Toolbar on the shortcut menu. ©2011 BROADSOFT, INC. PAGE 9OF 40 2 Introduction 2.1 About Office Assistant Office Assistant is a customized version of the BroadWorks Assistant-Enterprise software. It is carrier-class, lightweight desktop communications management product for everyday users of Microsoft Outlook and Microsoft Internet Explorer with the Hosted PBX platform. Gaithersburg, MD and San Jose, CA, Spring VON, March 14, 2006 - BroadSoft, Inc., the leading provider of VoIP application software, today announced enhanced capabilities to its BroadWorks Assistant-Enterprise Toolbar, a carrier-class desktop communications product for everyday users of Microsoft ® Outlook ® and Internet Explorer ®. Outlook comes with two types of built-in command bar objects, the Menu Bar and toolbars. Only one Menu Bar is allowed, but you can customize both it and the built-in toolbars. In addition, you can add custom toolbars to automate specialized or repetitive tasks. Fortunately, command bars are easy to configure and create in any Office application, including Outlook. Here are some of the various ways you can tailor Outlook to suit your working style. Note: This information is also available as a. #1: Rearrange existing commands Most of us use a few commands a lot, and seldom, if ever, use the rest. You can rearrange the commands on the Menu Bar or a toolbar, making selection a bit more efficient. To do so, choose Tools| Customize, click the Commands tab, and click Rearrange Commands. In the Rearrange Commands dialog box, select either the Menu Bar or Toolbar option. Then, choose the appropriate menu (if you selected the Menu Bar option) or toolbar (if you selected Toolbar) from the drop-down list at the top of the dialog box. The Controls list box will display the commands, including submenus, as they appear from top to bottom on the menu (or left to right on the selected toolbar). You can add, delete, or move a command up or down (or left and right). Clicking Add will position the new item above or to the left of the selected command. You can also modify the selection by changing its caption and other attributes. Select Begin A Group if you want to add a separator above or beside the selected command. Clicking Reset removes all the customization in case you need to start over. #2: Move commands the easy way You don't have to use the Customize dialog box to move commands on a toolbar. Hold down the Alt key, click on a button, and drag it to an alternate position or off the toolbar completely. To restore the tool, reset the toolbar or use the Customize dialog box to put it back. If you remove a custom command, you'll have to rebuild it if you ever need it again. Consider removing custom commands to a custom toolbar created for the purpose of storing custom commands you think you no longer need. Someday, you may want that command and you can simply restore it from the custom toolbar instead of rebuilding it. #3: Disable personalized menus The personalized menu feature displays only the commands you use the most often. You might find this feature more irritating than helpful, especially when you're looking for a seldom-used command and can't find it simply because Outlook isn't displaying it. To disable this feature, choose Customize| Tools. In the Options tab, check the Always Show Full Menus option and click Close. This option will affect the entire Office suite, not just Outlook. Developers can find the details for personalized menus in a file named msout11.pip in the C: Documents and Settings Application Data Microsoft Office folder. #4: Store your customization Outlook stores the changes you make to command bars in a file named outcmd.dat. If you want to reset all of your command bars to their default settings, simply delete this file. But be careful. Deleting this file will wipe out all of your custom command bars. If you've spent a lot of time customizing Outlook, store a backup of outcmd.dat in a safe place.
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